Overview

Employees are the individuals you report payroll for under each employer. Each employee record contains personal details, tax information, employment terms, and payment details required for STP Phase 2 reporting.

Adding an Employee

Navigate to an employer's page and click Add Employee. The form is divided into several sections:

Personal Details

  • First Name and Last Name — as registered with the ATO
  • Email — employee's contact email
  • Date of Birth — required for STP reporting
  • Phone — optional contact number

Tax Details

  • Tax File Number (TFN) — 9-digit TFN (stored securely, masked in displays)
  • Tax Treatment Code — the STP Phase 2 tax treatment code (e.g., RSFHNA)
  • Income Type — salary and wages, closely held payees, working holiday maker, etc.
  • Employment Basis — full-time, part-time, casual, or labour hire
  • Tax-Free Threshold — whether the employee has claimed the threshold

Address

  • Full Australian residential address

Pay Rate

  • Pay Rate — the employee's rate of pay
  • Pay Frequency — weekly, fortnightly, monthly, or quarterly
  • Start Date — employment commencement date
  • Termination Date — if the employee has left (leave blank for current employees)

Superannuation

  • Fund Name — the employee's super fund
  • Member Number — their member/account number
  • USI — Unique Superannuation Identifier for the fund

Bank Details

  • BSB — 6-digit bank/state/branch number
  • Account Number — employee's bank account number (masked in displays)
  • Account Name — name on the bank account

Employee Status

Employees are shown as:
- Active — currently employed (no termination date, or termination date in the future)
- Terminated — employment has ended (termination date in the past)

STP Phase 2 Fields

Under STP Phase 2, disaggregated reporting requires specific employee-level details:

  • Income Type determines how earnings are categorised in the PAYEVNT report
  • Tax Treatment Code is a 6-character code reflecting the employee's tax status (residency, tax-free threshold, HELP/SFSS debt, etc.)
  • Employment Basis affects how certain calculations are applied

Important Notes

  • TFNs are encrypted at rest and masked when displayed (only last 3 digits shown)
  • Bank account numbers are similarly masked for security
  • These security measures are part of OSF compliance requirements
  • An employee cannot be deleted if they have associated pay event items